Feb 02, 2023  
2019 - 2020 UTPB Undergraduate Catalog 
2019 - 2020 UTPB Undergraduate Catalog [ARCHIVED CATALOG]

Financial Aid

Application Process

The University of Texas Permian Basin encourages students who wish to attend the university and who do not have the financial resources available to pay the cost of higher education to seek assistance through The Office of Student Financial Aid.  The Office of Student Financial Aid operates to assist students seeking a degree or certification from U. T. Permian Basin in obtaining the necessary resources from federal, state, and private sources.

To obtain financial assistance, the University encourages all financial aid applicants, both graduate and undergraduate, to complete the current year application packet.  This packet consists of two basic forms: the Free Application for Federal Student Aid (www.FAFSA.gov) and the General Financial Aid Application. The FAFSA is required for all need-based aid programs, including Federal Title IV grants and loans, Federal Work-Study, and state grants, loans and work-study.  The U. T. Permian Basin application is used to determine eligibility for aid programs administered through the University regardless of eligibility criteria.  Some local scholarship funds also rely on data provided through the FAFSA.  The Office of Financial Aid strongly encourages all students to complete both the Federal FAFSA and the U. T. Permian Basin application forms to be considered for all possible aid.

Because availability of funds in most programs is limited, applications should be completed as early as possible each year.  Applications completed prior to May 1st will be given priority consideration for available aid.  After May 1, applications will be considered for remaining available aid on a first-come, first-served basis.  Applications are not considered complete until all required forms are properly filled out and are in the Office of Student Financial Aid.  In some cases, students may be required to submit supporting documentation to verify aid eligibility.  When students are selected for verification, their applications will not be considered complete until the required supporting documentation is in the Office of Student Financial Aid and all data is correct. Students subject to selective service registration will be required to file a statement that the student has registered or is exempt from selective service registration in order to be eligible to apply for federal or state funded financial aid.

Please Note:  Application for financial assistance is not an application for admission.  Also, awarding of financial aid does not guarantee acceptance to the University.

More information about the financial aid application process and aid programs is available at www.utpb.edu/campus-life/financial-aid

Awarding Process

The Office of Student Financial Aid notifies students of what aid is being made available and how it will be disbursed by means of an electronic award notification sent to the UTPB email address provided to students.

The award letter will list one or more programs of assistance in which funds are available to the student. Availability does not guarantee actual release of money.  Disbursement of funds depends on grade level and credit hours enrolled. The student must complete any additional program applications (i.e., a student loan application), and meet enrollment and academic progress requirements before any funds can be released.

The award(s) listed in the award notification are referred to as an award “package.”  The number of awards in the package and the amount of each award are determined by the availability of funds at the time the student completes the application for aid and, for need-based aid, the results of the federal need analysis of the FAFSA application.  Any student receiving private 3rd party scholarships or other outside aid should notify the Office of Student Financial Aid as soon as possible so that the award can be included in the student’s package.  Failure to notify the office of all sources of assistance could result in an over award and require a reduction in other financial aid.  If a refund of aid is provided to the student prior to notification of other financial aid, repayment of funds may be required.  Repayment demands can create a severe financial hardship so it is advisable that the student report accurately all sources of assistance.

The University participates in a number of assistance programs to provide an optimum availability of help for students.  These programs can be divided into four basic types of financial aid: grants, scholarships, loans, and employment.  Grants and scholarships are gift awards that do not have to be repaid.  Loans are monies that have to be repaid with interest, usually after completion of the program.  Employment is part-time work, usually on campus, that is scheduled around the student’s class schedule.

Listed below are brief descriptions of some of the programs in which the University participates.  Funding of the different programs varies from year to year as do eligibility criteria and even the name of programs.  Federal and state programs are subject to frequent regulatory changes which supersede the information in this catalog.  For further information about these programs and other available assistance, contact the Office of Student Financial Aid.


Scholarships are gift aid that do not have to be repaid.  The basic criterion for scholarship eligibility is academic success, although some scholarships also consider financial need or other qualities.  Scholarships are often provided through the generosity of persons who have chosen to aid students through the establishment of an endowed scholarship or annual scholarship and eligibility for scholarship awards may be based on criteria outlined by the donor at the time the gift was made. The University of Texas Permian Basin encourages students to apply for scholarship assistance through all sources available to achieve the best results.  Assistance from U. T. Permian Basin may be in the form of an institutional award such as the Presidential Plus, Presidential, Transfer Merit, Freshman Merit, and Freshman Grant or through scholarship funds that have been endowed with the University by individuals desiring to help worthy students.  Awards for freshman students are made based on high school class rank and other information provided in the admission process. Transfer student eligibility is determined based on academic performance at the previous higher education institutions(s) attended.  Continuing students are eligible to apply for scholarships based on academic excellence achieved while attending the University.  Most scholarships have a deadline for application with preference being given to those who apply promptly, meet the specified criteria and will be attending the University as a full-time student. In addition to specific qualifications required for various competitive scholarships and fellowships awarded by the University, the committee or officer responsible for selection of a given scholarship or grant may consider: whether the applicant is the first generation in his or her family to attend or graduate from college; the applicant’s responsibilities while attending school; the applicant’s involvement in community activities; the applicant’s extracurricular activities; and the applicant’s professional or work experience since leaving high school.  More information regarding scholarships is available at www.utpb.edu/admissions/scholarships.

Top 10% Scholarship

Typically, if funding is available, qualifying students who submit the Free Application for Federal Student Aid (FAFSA) or the Texas Application for State Financial Aid (TASFA) by a specific deadline (set by the Texas Higher Education Coordinating Board each year), have financial need, and enroll fulltime in a Texas public college or university in the fall semester may be eligible to receive up to $600. To be eligible students must be Texas residents, register for Selective Service, complete a FAFSA and demonstrate financial need as determined by the FAFSA, complete a recommended or distinguished achievement high school curriculum, rank in the top 10% as of the semester of admittance, graduate from an accredited high school in Texas, and enroll fulltime.


Grants are government funded programs that provide gift aid which does not have to be repaid.  Grants are usually awarded on the basis of information received by U. T. Permian Basin when the student completes the Free Application for Federal Student Aid (FAFSA). More information about grant and other financial aid options is available at www.collegeforalltexans.com

Federal Pell Grant Program

The Federal Pell Grant Program is the largest of the gift aid programs under the Federal Title IV codes.  It provides the foundation for all need-based assistance.  Financial need is the single criterion used to determine the amount of the award, but students must also meet certain other stipulations to receive a Pell Grant. Pell grants are available only to undergraduates working on their first baccalaureate degree.  To determine eligibility for the Pell grant, the student must first complete the Free Application for Federal Student Aid (FAFSA) and have the information sent to the Office of Student Financial Aid.

Federal Supplemental Educational Opportunity Grant Program

The Federal Supplemental Educational Opportunity Grant Program (FSEOG) is designated to assist students with exceptional financial need. First preference for these awards is mandated by Federal regulation to go to Pell grant recipients. The FSEOG is available only to undergraduates.

Texas Public Educational Grant Program

The Texas Public Educational Grant Program (TPEG) is a state administered program for students.  Eligibility is determined using information from the FAFSA needs analysis.  Priority consideration is given to full-time undergraduate students, but graduate students are eligible also.

Texas Grant Program

The TEXAS Grant program is a state funded program that helps qualified students pay tuition and fees.  Criterion is based on the FAFSA needs analysis and completion of the recommended or distinguished high school curriculum.  Priority will be given to students who meet the Texas Higher Education Coordinating Board priority model and who have completed a FAFSA by the state priority deadline.

Hazlewood Act

The Hazlewood Act for Texas Veterans was established by the Texas State Legislature. It is a tuition and fees waiver program to assist Texas veterans who have exhausted their eligibility for education benefits under the G.I. Bill and are not eligible for Federal Title IV grants. Veterans who qualify will receive a waiver of all tuition charges and specified fees. Contact the Office of Student Financial Aid for further information about Hazlewood Act and other eligibility criteria.  Hazlewood information can also be found at www.collegefortexans.com

Student Loans

Student loans are available through a number of federal and state programs.  Loans differ in interest rates, terms of repayment, and provisions for in-school deferments.  Student loans are not gift aid and must be repaid.  Students must be enrolled in at least six hours to receive their loans. 

Federal Direct Loan Program

The Federal Direct Subsidized Loan provides guaranteed student loans to students at a low variable interest rate.  The Federal government pays the interest on these loans while the borrower is enrolled in school.  Eligibility for a subsidized Federal Stafford Loan is determined through the FAFSA need analysis. 

All other Federal loans are unsubsidized.  This means that the borrower begins paying interest on the loan at the time the loan is made.  In most cases, the principal can be deferred during enrollment periods. Unsubsidized loans can be used to meet the Expected Family Contribution (EFC) calculated in the FAFSA need analysis.  The EFC is that portion of the student’s family income which should be available to help pay a portion of the student’s educational costs.

To qualify for loans, students must complete their entrance counseling, Master Promissory Note (MPN), and accept the loan amount.  You have the right to accept all or a portion of your loans.  Students or parents wishing to cancel loans or disbursements must complete the Cancellation Notice available in the Office of Student Financial Aid within 14 days of receiving their loan disbursement notice.  More information about federal loans is available at www.studentloans.gov.

Be On Time Loans (BOT)

The purpose of the Texas B-On-Time Loan program is to provide eligible Texas students no-interest loans to attend colleges and universities in Texas. If the student meets specified goals, the entire loan amount can be forgiven upon graduation. The Office of Student Financial Aid will determine if a student is eligible. Currently funds are not available to make new awards in this program and only renewals are being made.

Student Work Study Programs

The Federal Work-Study Program provides on-campus employment opportunities for students to work as professional assistants, in the library, in student services, and in many other locations throughout the University. Because it is need-based, eligibility is determined from the FAFSA application.  The number of hours per week is determined by the student’s award amount, but students may not work over 19 hours per week.  Pay is based on a sliding scale, but no one receives less than minimum wage.  Both graduates and undergraduates may receive Federal Work-Study awards.  Students can access a list of employment opportunities online at the Career Services website. Go to the University website www.utpb.edu, then locate Career Services (under Student Services), and then search the available list for current work-study jobs.

Off-campus Employment

Students can access a list of off-campus employment opportunities online at the Career Services website. Go to the University website www.utpb.edu, then locate Career Services (under Campus Life), and then search the available list for current off-campus jobs.

Regular Student Employment

Regular Student Employment is sometimes available through individual departments. These part-time jobs are not related to the need-based awards, and the employing department has considerable latitude in meeting personnel needs. Applications are submitted to the Office of Career Services. Students may not work over 19 hours per week.

Satisfactory Academic Progress

Although state and federal policy has established many objectives for student financial aid programs, one clear purpose is to fund only students who meet certain academic standards. Institutions are, therefore, required by law to formulate standards to gauge the progress of students receiving federal and state financial aid by applying both qualitative and quantitative measurements to academic work as well as a maximum time limit for the completion of a degree. The complete details of Satisfactory Academic Progress is available at www.utpb.edu/campus-life/financial-aid/satisfactory-academic-progress.  Most private and institutional scholarships have specific academic and enrollment standards required for renewal or continuance of the award, if renewal is allowed.  Financial aid renewal policies are provide on the Office of Financial Aid section of the University website. 

Return of Title IV Funds (R2T4)

As an institution participating in programs under Title IV of the Higher Education Act of 1965 as amended (hereinafter referred to as the “Act”), The University of Texas Permian Basin is required to refund unearned tuition, fees, room and board, and other charges to certain students attending the institution for the first time who have received a grant, a loan, or work assistance under Title IV of the Act, or whose parents have received a loan on their behalf under 20 U.S.C. Section 1087-2.  The refund is required if the student withdraws from, or otherwise fails to complete the period of enrollment (i.e. receives all failing grades in the semester) for which the financial assistance was intended. No refund is required if the student withdraws after a point in time that is sixty percent of the period of enrollment for which the charges were assessed.  A student who withdraws prior to that time may be entitled to a refund of tuition, fees, room and board, and other charges that is the larger of the amount provided for in Section 54.006, Texas Education Code, or a pro rata refund calculated pursuant to Section 484B of the Act, reduced by the amount of any unpaid charges and a reasonable administrative fee not to exceed the lesser of five percent, or one hundred dollars.  If the student charges were paid by Title IV funds, a portion or all of the refund will be returned to these programs.

For example, a student withdraws on the 32nd day of classes of a 110 calendar day semester. The tuition and fee charges totaled $2,754. The student was awarded and received the following financial aid: $785 Federal Direct Unsubsidized Loan, $1,1141 Federal Direct Subsidized Loan and $1,387 in Federal Pell Grant. The Return of Title IV Funds policy allows that the student “earned” 32/110 of the federal financial aid requiring the remainder to be returned to the federal aid programs. Under the policy, $1,778 would be returned to the Federal Direct Loan by UTPB creating a balance with UTPB. The remainder of the loan would be repaid under the terms of the promissory note.

Texas Higher Education Coordinating Board Assistance

The Texas Higher Education Coordinating Board administers various tuition assistance programs, including programs for teachers and vocational nursing students. Further information may be obtained by contacting the Coordinating Board or by visiting the College for all Texans website http://www.collegefortexans.com